QuickBooks Online vs QuickBooks Desktop

Quickbooks Online Vs Quickbooks Desktop For Law Firms

All QuickBooks Online plans include good reporting options, with the Advanced plan offering the most comprehensive reporting options, including key financial metrics such as revenue and cash flow. Reporting options are good in both applications, though only one of the applications offers industry-specific reporting options. QuickBooks Quickbooks Online Vs Quickbooks Desktop For Law Firms Desktop also offers easy integration with QuickBooks Payments so you can accept online payments from customers. This website is using a security service to protect itself from online attacks. There are several actions that could trigger this block including submitting a certain word or phrase, a SQL command or malformed data.

Quickbooks Online Vs Quickbooks Desktop For Law Firms

Clients can complete intake forms, pay your firm, schedule appointments and share documents all online through your LEAP Web Portal. Your Credit Card Payment data is process and stored via PCI compliance systems using a safe token instead of storing the Cardholder data. The MyCase QuickBooks Online integration is self-setup, easy and completely free.

At the end of the day, legal practice management software is superior to QuickBooks because it’s full-service technology with heightened functionality. Instead, it streamlines workflows and incorporates billing and law firm accounting data to give unparalleled insights into your law firm’s overall health. There’s no doubt that your legal practice management software should include billing and accounting features within the larger platform. In fact, this is one of the most common reasons that law firms choose to implement cloud-based software.

A Guide to Legal Trust Accounting in QuickBooks and Clio for Lawyers

Practicing for over 35 years, she has worked with hundreds of firms across the US and internationally. Prior to starting her own firm, Deborah worked in the computer audit and consulting divisions of several national accounting firms in New York and Boston. In a service business, billing is how you make money, and separating billing and accounting can cause problems with capturing matter costs, receiving invoice payments, and managing retainers. CosmoLex solves the practice management needs of law firms of all sizes and practice areas.

Quickbooks Online Vs Quickbooks Desktop For Law Firms

But our editorial integrity ensures our experts’ opinions aren’t influenced by compensation. While pursuing an integration between these two separate tools might seem like the obvious solution, there are some challenges to keep in mind when using any integration. When syncing, it is important to consider what information is being shared, whether or not the sync is bi-directional, and what happens if the sync fails.

Plus adds on inventory tracking, project management, and up to five users. Once the billing is complete on 3/31, you will establish a ledger of accounts receivable and funds held in Trust. That accounting data can be integrated into the new QuickBooks Online account in early April because your goal is simply to do the first invoicing at the end of April.

Provide customizable features

These integrations can save you time and make your office more efficient. Does not necessarily include more advanced reconciliation features like three-way trust account reconciliation. LeanLaw software makes QuickBooks Online work for small law firms in a big way. Another unique feature of Enterprise is the opportunity to add hosting functionality, meaning you wouldn’t have to host the system on your own local servers.

Quickbooks Online Vs Quickbooks Desktop For Law Firms

Generation of invoices, including for billable hours, contingency work, and fixed-fee matters. Your third option is to simply use of the editions of QuickBooks Online, which is web-based and lightweight.

Who is QuickBooks Online for?

Simply launch the easy-to-use interface, click to start a video lesson or open the manual and you’re on your way to mastering QuickBooks. Community support online to guide you through setting up your QuickBooks account and navigating the software, regardless of which version you choose. Additionally, QuickBooks has a wide network of ProAdvisors — accountants who are certified in the software — who you can work with for professional assistance. Unless you need advanced inventory or industry-specific features, QuickBooks Online is typically a better solution.

After going through a couple of bookkeepers who didn’t know how to do trust accounting, they knew they needed to make a change and might need a virtual bookkeeper. We helped them make the switch to QuickBooks Online, provided training classes on how to do things in QuickBooks Online and helped them get a handle on their trust accounts. Users also have access to expert support and several other add-on features, including payroll.

  • There are many legal solutions that do not integrate accounting and billing.
  • Law firms and lawyers can get access to the QuickBooks data remotely with safe user login.
  • Also, there is no checking with your teammate if they are in QuickBooks Desktop.
  • EFileCabinet combines a wide array of tools in one platform, including workflow automation, advanced search, and integrations with leading business tools.
  • Essentials can support up to three users with basic accounting features.

As lawyers and legal staff aren’t accountants, potential legal accounting software must be simple enough for your firm to learn and use. This is not to say one method is better than the other; rather it makes defining and understanding the classes of law firm accounting software important. Some law offices use flexible fee arrangements, depending on the client or type of case.


Payroll includes automatically calculating employee taxes, printing checks, and paying by direct deposit. Use our resources—including our rating and community ratings and reviews—to find the best fit for your firm. Legal product reviews and business guidance from industry experts. Because Intuit has created a platform for QuickBooks, similar to the iPhone, there are apps created by 3rd parties that increase QuickBooks Online’s functionality. Essentially, you have hundreds of companies trying to make QuickBooks Online even better for your business.

Expert advice and resources for today’s accounting professionals. With Desktop, the accountant must have a way to access the books. That generally means a trip to their office, or another tool or app to have the ability to log in.

Still unsure about which QuickBooks platform would be the best fit for your firm? Let us know and we can match your firm to the best QuickBooks option. QuickBooks is offering some favorable pricing at the moment for all of its products. Here’s a breakdown of what you’d be looking to pay with pricing as of May 2020. The pricing below may also vary based on add-ons, including Payroll and Hosting. Fully-integrated calendaring features are also available, which are linked to document assembly and management, docketing, and Westlaw research. Use the filters on the left to add additional filters for products that have integrations with QuickBooks.


Editorial content from The Ascent is separate from The Motley Fool editorial content and is created by a different analyst team. Depending on your business, the ability to integrate with other applications may be convenient, while for others, it can be a necessity. QuickBooks Online and QuickBooks Desktop have very different pricing structures, with QuickBooks Online available by a monthly subscription, while QuickBooks Desktop has an annual cost.

Which version of QuickBooks is best?

Best for: Larger businesses with sophisticated inventory, reporting, pricing and accounting needs. QuickBooks Enterprise is the most customizable and powerful version of all the QuickBooks products, making it ideal for larger businesses looking to efficiently manage their complex financial processes.

QuickBooks hosting eliminates the capital as well as operational costs for the legal practitioners. As the QuickBooks Desktop is installed on the cloud server, you do not need to purchase physical servers for your premises. Since the provider host QuickBooks, they take care of the hardware maintenance as well. When you deploy a server, whether operational or backup, for the accounting process, it requires constant maintenance by the local IT team; any negligence in this regard can cause data loss or downtime. Hosted QuickBooks providers offer unlimited storage space to store all the accounting data. They take backup of all your data on a daily basis so that you can recover any lost data easily without any human intervention. Let’s see how hosted QuickBooks is the perfect solution for your legal firms.

LeanLaw: Best for Small Law Firms When Integrated With QuickBooks Online

The requirements of a law firm accounting solution are different from most other businesses. The accounting of trust funds must satisfy all the requirements of the Safekeeping Rules. There are no other industries that have these same professional requirements. The Safekeeping Rules specify that all money received in a trust bank account and all money disbursed out of the trust account must be accounted for by client/file. The reports required to properly account for trust funds are typically not found in generalized accounting packages.

This means that you can make more progress on achieving your key performance indicators, even if they aren’t purely related to financials. For example, it might be helpful for law firms to track what attorneys regularly have clients who aren’t paying their bills or the amount of time that timekeepers spend on particular clients or matters. With legal practice management software that includes billing within the larger system, your data is also stored conveniently in one place. This cuts down on the need to double enter data or cross-reference information in multiple platforms.

Should my legal practice management software include billing and accounting features?

Software should keep all matter details in one place and easily accessible. These are just a few examples of metrics that can be helpful for your firm, and all of them require a unified picture of your billing & accounting data. Maintaining compliance upholds the requirements necessary to be prepared for trust account audits and adheres to requirements specific to the area of practice. We can help you select and purchase the perfect version for your business. We can help you get up and running fast with installation, conversion, customization, training and integration services.

In the future, when entering transactions in QuickBooks, use the “Class” drop-down menu to select the desired value and classify the transactions. You can upgrade to any version of QuickBooks Desktop as your needs change. However, converting your data from one desktop solution to another can be a complex process. Most small to midsize businesses that want a cloud-based solution.

PCLaw, by LexisNexis, earned the top spot in our list of the best law firm accounting software and is a popular desktop-based practice management and accounting software. It allows law firms to manage matters, track time and expenses, pay vendors, accept client payments, and manage trust accounts in one place. Law firm employees spend time tracking billables and nonbillables. Management spends time reviewing revenue statements, budgets, and law firm expenses. Billing administrators spend time generating invoices and following up on delinquent accounts. By having legal practice management software that includes billing and accounting features, you can streamline some of the most time-intensive, manual processes at your law practice. This software also lets management review billing and accounting data within the larger context of other law firm metrics.

  • As lawyers and legal staff aren’t accountants, potential legal accounting software must be simple enough for your firm to learn and use.
  • QuickBooks Desktop can be “hosted” on a cloud server, providing you with access to Desktop features with the access of Online.
  • If you find you still need to move upmarket from there, take a look at Enterprise.
  • Sagenext Infotech LLC is an independent cloud hosting company that hosts legally licensed QuickBooks, Sage Products, and other tax and accounting applications.
  • Billing and accounting software must be able to effectively manage lawyer trust accounts that hold clients’ funds before they are earned.

It needs to have enough features to streamline your workflows and simplify your workload. You don’t need to invest in software that only functions as a glorified clock that tracks time. Although Quickbooks, https://quickbooks-payroll.org/ in general, is not specifically built with lawyers in mind, they recently released their Advanced product. This customized product addresses many of the small to medium-sized law firm’s pain points.

Capable Private Cloud platforms like Uptime Practice are built with enterprise-grade infrastructures, and managed round-the-clock by professionals. This minimizes downtime for your firm, and maximizes productivity. QuickBooks includes basic management of Clients and Vendors, including the ability to store contact information and see transactions for any given client or vendor. The advantages of QuickBooks Online are that it runs in your web browser, no software installation required. The disadvantage is that QuickBooks online doesn’t provide as many features as its older, desktop counterpart . Lastly, another plus of cloud-based software is that it never needs to be updated or backed up. The cloud is inherently built for multi-users and therefore, no tech hassle to facilitate more than one user on the system.

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